Organisation settings (Admins)

Holiday rules, how leave is counted, calendar visibility, and notifications. Only admins see these options.

Who this is for: Admins only. Go to Settings; the Organisation section and the sections below appear for you.

Organisation

Your organisation's display name. Use "Update name" to change it. You'll see "Name updated." when saved.

Holiday rules

When your holiday year runs and the default allowance for new staff members.

Holiday year

Year starts in: Choose the month (e.g. January, April).
On day: Choose the day of the month (e.g. 1st, 6th).

Default allowance

Days per year for new staff. This is the number that gets deducted when they book leave.

If you use "Working days + UK bank holidays" (below), enter leave days only, e.g. 20. Bank holidays don't deduct, so staff get this plus bank holidays (20 + 8 = 28 total). If you enter 28 here, they'd get 36 days off.

Part-time entitlement

Round up to the nearest half day: When on, a value like 16.8 days is rounded up to 17. When off, the exact value is used.

How holidays are counted

The Mode setting controls which days deduct from allowance when someone books leave. Then set Working days (and Bank holiday region if you use the third mode).

Calendar days

Every day in the date range counts, including weekends. Monday to Friday = 5 days; Monday to following Monday = 8 days.

Working days (Mon–Fri)

Only the weekdays you tick under Working days count. If only Mon–Fri are selected, a week Monday–Sunday deducts 5 days.

Working days + UK bank holidays

Same as working days, but UK bank holidays don't count as leave. Set Bank holiday region (England & Wales, Scotland, or Northern Ireland). Dates are synced from GOV.UK when you save.

Set Default allowance to leave days only (e.g. 20 for 28 total). If you set 28, staff get 36 days off.

Working days: Tick the weekdays that count as leave (Mon–Sun).
With "Working days + UK bank holidays", you must set Bank holiday region.

Visibility

What employees see on the calendar.

Employees can see other staff's leave on the calendar: When on, the calendar shows when others are off.
Employees can see who is off (otherwise just a marker): When on, names are shown. When off, employees only see that someone is off, not who. Only available when the first option is on.

Notifications

Weekly holiday overview (every Monday): When on, admins and managers get an email every Monday with a summary of leave.

Saving

Use "Save settings" at the bottom to apply changes. You'll see "Unsaved changes" until you save, then "Settings saved."

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